Citation, commencement and effect

1. —(1) These Regulations may be cited as the Donations to Charity by Individuals (Appropriate Declarations) Regulations 2000 and shall come into force on 21st August 2000.

(2) These Regulations shall have effect in relation to—

(a) gifts made on or after 6th April 2000 which are not covenanted payments; and

(b) covenanted payments falling to be made on or after that date.

Interpretation

2. In these Regulations—

• “appropriate declaration” has the same meaning as in section 25(1)(c) of the Finance Act 1990;

• “the Board” means the Commissioners of Inland Revenue;

• “donor” has the same meaning as in section 25(1) of the Finance Act 1990;

• “electronic communications” includes any communications by means of a telecommunication system (within the meaning of the Telecommunications Act 1984( 3 )).

Manner in which an appropriate declaration may be given

3. An appropriate declaration may be given by a donor to a charity—

(a) in writing;

(b) orally; or

(c) by means of electronic communications.

Statements to be contained in declarations

4. —(1) An appropriate declaration must contain the following statements which are prescribed by this regulation for the purposes of section 25(3)(b) of the Finance Act 1990—

(a) the name and address of the donor;

(b) the name of the charity;

(c) a description of the gift or gifts to which the declaration relates;

(d) a statement that the gift or gifts to which the declaration relates are to be treated as qualifying donations for the purposes of section 25 of the Finance Act 1990; and

(e) where the declaration is given in writing to the charity, a statement explaining the effect of section 25(8) of the Finance Act 1990.

(2) Where a donor who has given an appropriate declaration to a charity notifies the charity of any change to the statements prescribed by paragraph (1)(a), the charity must keep a record of those changes with the appropriate declaration.

Declarations given orally

5. —(1) Where a donor gives an appropriate declaration orally to a charity, the charity must make a record in writing of—

(a) the statements prescribed by regulation 4(1)(a) to (d); and

(b) a statement explaining the effect of section 25(8) of the Finance Act 1990;

and the charity must send that record (referred to in this regulation and in regulation 6 as “the written record”) to the donor.

(2) The written record must state the date on which the charity sends it to the donor.

(3) A donor who gives an appropriate declaration orally to a charity is entitled to cancel that declaration by giving notice in writing to the charity not later than 30 days following the day on which the charity sends him the written record, and every written record must contain a statement that the donor is entitled to do so.

Prescribed circumstances in which appropriate declarations given orally are deemed never to have had effect

6. —(1) For the purposes prescribed by paragraph (2), an appropriate declaration shall be treated as never having had effect in the circumstances prescribed by paragraph (3) or (4).

(2) The purposes prescribed by this paragraph are any purposes of the Taxes Acts.

(3) The circumstances prescribed by this paragraph are where an appropriate declaration has been given orally by a donor in respect of which the charity has not sent the written record to the donor.

(4) The circumstances prescribed by this paragraph are where an appropriate declaration has been given orally by a donor which the donor cancels by giving notice to the charity in accordance with regulation 5(3).

Prescribed circumstances in which appropriate declarations cease to have effect

7. —(1) For the purposes prescribed by paragraph (2), an appropriate declaration shall cease to have effect in, and in accordance with, the circumstances prescribed by paragraph (3).

(2) The purposes prescribed by this paragraph are any purposes of the Taxes Acts.

(3) The circumstances prescribed by this paragraph are where a charity receives notification from a donor of the cancellation of an appropriate declaration with effect from either the receipt of that notification by the charity or such later date as is specified in that notification.