Citation, commencement and interpretation

1. —(1) This Order may be cited as the Protection of Freedoms Act 2012 (Relevant Official Records) Order 2012 and comes into force on 1st October 2012.

(2) In this Order—

“the Act” means the Protection of Freedoms Act 2012;

“service police force” means—

Relevant official records

2. Relevant official records for the purposes of section 95 of the Act are any of the following which are relevant to any application under section 92 of the Act—

(a) records kept locally by a police force for the use of constables;

(b) records kept locally by the British Transport Police for the use of constables;

(c) records kept by the Ministry of Defence Police for the use of constables;

(d) records kept by the Royal Navy Police for the use of members of a service police force;

(e) records kept by the Royal Military Police for the use of members of a service police force;

(f) records kept by the Royal Air Force Police for the use of members of a service police force;

(g) records of magistrates’ courts dating from 1992 kept by Her Majesty’s Courts and Tribunals Service;

(h) records of the Crown Court kept by Her Majesty’s Courts and Tribunals Service.

Relevant data controllers

3. The following are prescribed as the relevant data controller in relation to the relevant official records—

(a) the chief officer of police of a police force in England and Wales in relation to the records kept locally by that force for the use of constables;

(b) the chief constable of the British Transport Police in relation to the records kept locally by the British Transport Police for the use of constables;

(c) the chief constable of the Ministry of Defence Police in relation to the records kept by the Ministry of Defence Police for the use of constables;

(d) the Provost Marshal for the Royal Navy Police in relation to the records kept by the Royal Navy Police for the use of members of a service police force;

(e) the Provost Marshal for the Royal Military Police in relation to the records kept by the Royal Military Police for the use of members of a service police force;

(f) the Provost Marshal for the Royal Air Force Police in relation to the records kept by the Royal Air Force Police for the use of members of a service police force;

(g) the Secretary of State for Justice in relation to the records of magistrates’ courts dating from 1992 kept by Her Majesty’s Courts and Tribunals Service;

(h) the Secretary of State for Justice in relation to the records of the Crown Court kept by Her Majesty’s Courts and Tribunals Service.

Annotation of relevant official records

4. The following records are relevant official records in relation to which a notice to delete details means a notice to record the official record with the details of the disregarded conviction or caution concerned in accordance with section 95 of the Act—

(a) any records forming part of the names database which are not held electronically; and

(b) relevant official records referred to in article 2.