PART 1 General

Citation, commencement and interpretation

1. —(1) These Regulations may be cited as the Homelessness (Review Procedure etc.) Regulations 2018.

(2) This Part, and Parts 2, 3 and 5, come into force on 3rd April 2018.

(3) Part 4 comes into force on 1st October 2018.

(4) In these Regulations any reference to a section, save where the context otherwise appears, is to that section in the Housing Act 1996.

PART 2 Notices in cases of applicant’s deliberate and unreasonable refusal to co-operate

Notice procedure

2. A local housing authority( 2 ) must ensure that its procedure in connection with notices under section 193B(2) (Notices in cases of applicant’s deliberate and unreasonable refusal to co-operate)—

(a) is in writing,

(b) is kept under review, and

(c) makes provision which complies with regulation 3.

Decision to give notice

3. —(1) A local housing authority may not give a notice under section 193B(2) unless the decision to give the notice—

(a) is made by an officer of that local housing authority, and

(b) is authorised by an appropriate person.

(2) For the purposes of paragraph (1)(b)—

(a) “appropriate person” means a person who—

(i) is at least as senior as the person mentioned in paragraph (1)(a),

(ii) works for that local housing authority or the local authority, and

(iii) was not involved in the decision to give the notice, and

(b) a person works for a local housing authority or a local authority if the person—

(i) works under a contract of employment with that authority,

(ii) works under any other contract with that authority,

(iii) is supplied to that authority as an agency worker (within the meaning of regulation 3 of the Agency Workers Regulations 2010( 3 )), or

(iv) is seconded to work for that authority.

PART 3 Review of local housing authority decisions under section 202

Interpretation of this Part

4. In this Part—

“A” means the applicant( 4 );

“the authority” means the local housing authority who made the original decision;

“notified authority” means a local housing authority who receive a notification under section 198(A1) or (1)( 5 );

“notifying authority” means a local housing authority who give a notification under section 198(A1) or (1);

“original decision” means a decision of a local housing authority in relation to which a request for a review has been made;

“request for a review” means a request for a review made under section 202( 6 );

“the reviewer” means—

Request for a review and notification of review procedure

5. —(1) A request for a review must be made to the authority where the original decision falls within—

(a) section 202(1)(a) (decision as to A’s eligibility for assistance),

(b) section 202(1)(b) (decision as to what duty, if any, is owed to A under sections 189B to 193C and 195: duties to persons found to be homeless or threatened with homelessness),

(c) section 202(1)(ba) (decision as to the steps they are to take under section 189B(2) or to give notice under section 189B(5) to bring to an end their duty to A under section 189B(2)),

(d) section 202(1)(bb) (decision to give notice to A under section 193B(2): notice given to those who deliberately and unreasonably refuse to cooperate),

(e) section 202(1)(bc) (decision as to the steps they are to take under section 195(2) or to give notice under section 195(5) bringing to an end their duty to A under section 195(2)),

(f) section 202(1)(c) (decision to notify another authority under section 198(1): referral of cases),

(g) section 202(1)(e) (decision under section 200(3) or (4): decision as to the duty owed to A whose case is considered for referral or referred),

(h) section 202(1)(f) (decision as to the suitability of accommodation offered to A in discharge of their duty under any of the provisions mentioned in section 202(1)(b) or (e) or as to the suitability of accommodation offered to A as mentioned in section 193(7)),

(i) section 202(1)(g) (decision as to the suitability of accommodation offered to A by way of a private rented sector offer within the meaning of section 193), or

(j) section 202(1)(h) (decision as to the suitability of accommodation offered to A by way of a final accommodation offer or a final Part 6 offer within the meaning of section 193A or 193C).

(2) A request for a review must be made to the notifying authority where the original decision falls within section 202(1)(d) (decision under section 198(5) whether conditions are met for the referral of A’s case).

(3) Except in the case of a request for a review falling within regulation 6, the authority must—

(a) notify A that A, or someone acting on A’s behalf, may make representations in writing to the authority in connection with the review,

(b) in the case of a request for a review falling—

(i) within section 202(1)(ba)(i) or (bc), or

(ii) within section 202(1)(bb) where the effect of the notice given under section 193B(2) is to bring the authority’s duty to A under section 195(2) to an end,

notify A that any such representations must be made within two weeks beginning with the day on which A requested the review, or such longer period as A and the reviewer may agree in writing,

(c) if they have not already done so, notify A of the procedure to be followed in connection with the review.

(4) In the case of a request for a review falling within regulation 6, the person appointed in accordance with that regulation must—

(a) notify A that A, or someone acting on A’s behalf, may make representations in writing to that person in connection with the review, and

(b) notify A of the procedure to be followed in connection with the review.

Initial procedure where the original decision was made under the Decisions on Referrals Order

6. —(1) Where the original decision under section 198(5) (whether the conditions are met for the referral of the case) was made under the Homelessness (Decisions on Referrals) Order 1998( 7 ) (“the Decisions on Referrals Order”), a review of that decision must, subject to paragraph (2), be carried out by a person appointed by the notifying authority and the notified authority.

(2) If a person is not appointed in accordance with paragraph (1) within five working days beginning with the day on which the request for a review is made, the review must be carried out by a person—

(a) from the panel constituted in accordance with paragraph 3 of the Schedule to the Decisions on Referrals Order (“the panel”), and

(b) appointed in accordance with paragraph (3) below.

(3) The notifying authority must within five working days beginning with the end of the period specified in paragraph (2) request the chairman of the Local Government Association or their nominee (“the proper officer”) to appoint a person from the panel and the proper officer must do so within seven days of the request.

(4) The notifying authority and the notified authority must within five working days of the appointment of the person from the panel (“the appointed person”) provide the appointed person with the reasons for the original decision and the information and evidence on which that decision was based.

(5) The appointed person must—

(a) send to the notifying authority and the notified authority any representations made under regulation 5, and

(b) invite those authorities to respond to those representations.

(6) The appointed person must not be the same person as the person who made the original decision.

(7) For the purposes of this regulation “working day” means any day other than a Saturday, a Sunday, Christmas Day, Good Friday, or a day which is a bank holiday under the Banking and Financial Dealings Act 1971( 8 ) in England and Wales.

Procedure on a review

7. —(1) The reviewer must, subject to compliance with the provisions of regulation 9, consider—

(a) any representations made under regulation 5 and, in a case falling within regulation 6, any responses to them, and

(b) any representations made under paragraph (2).

(2) If the reviewer considers that there is a deficiency or irregularity in the original decision, or in the manner in which it was made, but is minded nonetheless to make a decision which is against the interests of A on one or more issues, the reviewer must notify A—

(a) that the reviewer is so minded and the reasons why, and

(b) that A, or someone acting on A’s behalf, may make representations to the reviewer orally or in writing, or both orally and in writing.

Decision on the review

8. —(1) Paragraph (2) applies where—

(a) the reviewer is, or includes, the authority,

(b) the original decision was made by an officer of the authority, and

(c) the decision on the review is to be made by an officer of the authority.

(2) Where this paragraph applies, the officer making the decision on the review must be someone who—

(a) was not involved in the original decision, and

(b) is more senior than the officer who made the original decision.

Notification of the decision on a review

9. —(1) Notice of the decision on a review under section 203(3) must be given to A—

(a) where the original decision falls within—

(i) section 202(1)(ba)(i) or (bc), or

(ii) section 202(1)(bb) and the effect of the notice given under section 193B(2) is to bring the authority’s duty to A under section 195(2) to an end,

three weeks beginning with the day on which the request for the review is made or, where A makes representations under regulation 7, beginning with the day on which those representations are received,

(b) where the original decision falls within—

(i) section 202(1)(a), (b), (ba)(ii), (c), (d), (e), (f), (g), or (h), or

(ii) section 202(1)(bb) and the effect of the notice given under section 193B(2) is to bring the authority’s duty to A under section 189B(2)( 9 ) to an end,

eight weeks beginning with the day on which the request for the review is made,

(c) where the original decision falls within section 202(1)(d) and the review is carried out by the notifying authority and the notified authority, ten weeks beginning with the day on which the request for the review is made,

(d) in a case falling within regulation 6, twelve weeks beginning with the day on which the request for the review is made,

or within such longer period as A and the reviewer may agree in writing.

(2) In a case falling within regulation 6, the appointed person must notify their decision on the review and the reasons for it, in writing, to the notifying authority and the notified authority—

(a) within a period of eleven weeks beginning with the day on which the request for the review is made, or

(b) where a longer period has been agreed in accordance with paragraph (1), by no later than one week before the expiry of that longer period.

PART 4 Duty to refer

Specified public authorities

10. The public authorities set out in the Schedule are specified for the purposes of section 213B (Duty of public authority to refer cases in England to local housing authority)( 10 ).

PART 5 Revocation

Revocation and transitional provision

11. —(1) Subject to paragraph (2), the Allocation of Housing and Homelessness (Review Procedures) Regulations 1999( 11 ) are revoked.

(2)The Allocation of Housing and Homelessness (Review Procedures) Regulations 1999 continue in force in relation to any request for a review under section 202 made prior to the coming into force of this Part.

Regulation 10

SCHEDULE Specified public authorities

1. The governor of a prison within the meaning given in section 53(1) of the Prison Act 1952( 12 ).

2. The director of a contracted out prison within the meaning given in section 84(4) of the Criminal Justice Act 1991( 13 ).

3. The governor of a young offender institution provided under section 43(1)(a) of the Prison Act 1952( 14 ).

4. The governor of a secure training centre provided under section 43(1)(b) of the Prison Act 1952.

5. The director of a contracted out secure training centre within the meaning given in section 15 of the Criminal Justice and Public Order Act 1994.

6. The principal of a secure college provided under section 43(1)(c) of the Prison Act 1952.

7. A youth offending team established under section 39(1) of the Crime and Disorder Act 1998( 15 ).

8. A provider of probation services.

9. An officer, designated by the Secretary of State for Work and Pensions for the purposes of section 213B, employed by the Secretary of State at an office known as a Jobcentre Plus office.

10. A social services authority( 16 ).

11. A person who performs a function of a local authority pursuant to a direction under section 497A(4) or (4A) of the Education Act 1996( 17 ) (which confers power on the Secretary of State to secure the proper performance of local authority education functions, and is applied to social services functions relating to children by section 50 of the Children Act 2004( 18 ) and to functions relating to childcare by section 15 of the Childcare Act 2006( 19 )).

12. —(1) An NHS trust and an NHS foundation trust, but only in connection with the provision of the following NHS health services—

(a) emergency department and urgent treatment centres,

(b) in-patient treatment.

(2) For the purposes of paragraph (1)—

“emergency department and urgent treatment centres” includes—

“NHS foundation trust” has the meaning given in section 30 of the National Health Service Act 2006( 21 ),

“NHS health services” means any kind of health services provided as part of the health service continued under, and for the purposes of, section 1(1) of the National Health Service Act 2006( 22 ), and

“NHS trust” means an NHS trust established under section 25 of the National Health Service Act 2006.

13. The Secretary of State for Defence, but only in relation to members of the regular armed forces( 23 ).