Officer’s Time

1. For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day.

Research

2. For any piece of research, for each 15 minutes for each enquiry.

Reader Tickets

3. For the replacement of a lost ticket.

Microfilming of records

4.1 For 35mm microfilm of records, where there is no existing copy:

4.2 For 35mm silver duplicate microfilm from existing film:

Microfiche copies of records

5.1 For Diazo microfiche of records, where there is no existing negative microfiche:

5.2 For duplicate Diazo microfiche supplied from existing masters:

Paper copies of records at research quality

6.1 For direct monochrome copies of original documents:

(i) A4 sheet

(ii) A3 sheet

(iii) A2 sheet

6.2 For monochrome prints from digital scans of documents:

(i) Self-service prints

(ii) A4 sheet

(iii) A3 sheet

(iv) A2 sheet

(v) A1 sheet

(vi) A0 sheet

6.3 For monochrome prints from existing microfilm:

6.4 For prints from existing microfilm (self-service):

6.5 For colour prints from digital scans of documents:

(i) A4 sheet

(ii) A3 sheet

(iii) A2 sheet

(iv) A1 sheet

(v) A0 sheet

Digital copies of records at research quality

7. For copies transferred via Internet email or via CD-ROM:

(i) Monochrome A4

(ii) Monochrome A3

(iii) Monochrome A2

(iv) Monochrome A1

(v) Monochrome A0

(vi) Colour A4

(vii) Colour A3

(viii) Colour A2

(ix) Colour A1

(x) Colour A0

Plus for the following media:

(xi) Per CD-ROM

Photographs of records

8.1 For monochrome prints:

Where no negative exists, for a black and white ultra violet photography service:

8.2 For colour prints from a colour negative:

8.3 For colour prints from a colour transparency:

8.4 Where no colour negative exists, for a photographic service:

8.5 For 35mm colour slides:

8.6 Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work.

Miscellaneous reprographic charges

9.1 Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake:

9.2 Packing and handling:

Postage and insurance to be charged at cost.

9.3 For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to the value of £10.00 or over.

Authentication of copies of records

10. For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet.

Preparation of records for exhibition

11.1 For the preparation of records for display at exhibitions outside the Public Record Office:

(i) For documents up to 851mm by 603mm

(ii) For documents between 851mm by 603mm and 1142mm by 837mm

(iii) For documents between 1142mm by 837mm and 1676mm by 1142mm

(iv) For documents larger than 1676mm by 1142mm, for each additional 300mm or part of 300mm on either dimension

(v) In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less.

11.2 For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time.

11.3 For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time.

Seals

12.1 For the making of casts of seals from an existing rubber mould, for each side of the seal:

(i) Seals up to 50mm in diameter:

(ii) Seals between 50mm and 100mm in diameter:

(iii) Seals over 100mm in diameter:

12.2 For the making of casts of seals where no existing rubber mould exists, for each side of the seal:

(i) Seals up to 50mm in diameter:

(ii) Seals between 50mm and 100mm in diameter:

(iii) Seals over 100mm in diameter:

Datasets

Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.)

13.1 Electronic copies of Datasets and Dataset Documentation per order:

(i) Per dataset or part thereof

(ii) Per additional different dataset or part thereof

Plus for the following media:

(iii) Per writable CD

(iv) Per DAT tape

(v) Per Exabyte tape

(vi) Per DLT cassette

(vii) Per DVD

(viii) Per 3.5 inch disk

Plus, if applicable, additional fee for subsetting data:

(ix) Per Megabyte of input data processed

13.2 Copies of Datasets and Dataset Documentation delivered via network transfer:

For types of transfer:

(i) Delayed transfers via FTP (File Transfer Protocol):

(ii) Transfers via Internet e-mail using MIME

• (Multipurpose Internet Messaging Extensions):

(iii) Realtime transfers via HTTP

• (HyperText Transfer Protocol):

• Plus, if applicable, additional fee for subsetting data:

(iv) Per Megabyte of input data processed

13.3 Copies of Dataset Documentation on paper or printouts of datasets or parts thereof:

(i) A4 Monochrome

(ii) A3 Monochrome

(iii) A4 Colour

13.4 Authentication of copies of records or extracts of records, in addition to the charge for the copy:

(i) Electronic copies

• Plus twice the media fee in 13.1.

(ii) Paper copies

13.5 Paid Dataset Searches:

For any piece of research, for each 15 minutes or part thereof for each enquiry.

13.6 Miscellaneous:

(i) For providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received

(ii) Packaging of orders:

• Envelope

• Box (all media except DLT and 3490)

(iii) Postage to be charged at cost

(iv) Replacement of lost password or user ID

Internet Access

14.1 For Internet Access provided on the premises of the Public Record Office:

Census Charges

(15.1 to 15.8 are subject to the minimum charge set out in 15.9 below.)

15.1 To view an image of a Census page:

15.2 To view transcribed data:

15.3 To view a list of persons in a vessel (Merchant and Royal Navy):

15.4 To view transcribed data for a person in a vessel (Merchant and Royal Navy):

15.5 To view a list of persons in an institution:

15.6 To view transcribed data for a person in an institution:

15.7 Research quality A3 print of an electronic image at Public Record Office (self service):

15.8 Research quality A3 print of electronic image by post, including packing and handling:

Postage to be charged at cost:

15.9 Minimum charge for any or a combination of 15.1 to 15.8 above.

15.10 The above charges may be paid by credit card or prepaid voucher:

(i) Vouchers purchased between the values of £100.00 to £499.00 will receive a discount of 10%

(ii) Vouchers purchased between the values of £500.00 to £999.00 will receive a discount of 15%

(iii) Vouchers purchased over the value of £1,000.00 will receive a discount of 20%

Digital Images other than Census

16.1 To view a digital image on the Internet other than Census: